NOT-FOR-PROFIT ACCOUNTANT FY 2025/26

The NFP Annual Compliance Checklist

Every lodgement, every deadline, every concession to confirm. Built around how Australian charities, sports clubs and community groups actually run.

Audience: Boards, treasurers & CEOs of Australian NFPs Year: 1 July 2025 – 30 June 2026 Updated: May 2026

SIZE Confirm your ACNC tier first

Your obligations depend on your tier. Confirm yours before working through the rest of the checklist.

Tier	Annual revenue	Financial reports	Audit / review
Small	Under $500k	AIS only (financials optional)	Not required (unless state law / funder requires)
Medium	$500k – $3M	SPFS or GPFS-SD	Review engagement minimum
Large	$3M+	GPFS or GPFS-SD	Full audit required

ACNC Annual Information Statement (AIS)

Due six months after your financial year end. Miss it twice and the ACNC can revoke your registration.

FY end confirmed (most NFPs are 30 June)
AIS due date diarised (6 months after FY end — e.g. 31 Dec for 30 June)
Charity profile current on the ACNC Register (purpose, beneficiaries, programs)
Responsible persons list updated (board members)
Activities & beneficiaries described in current AIS language
Financial data prepared (income, expenses, assets, liabilities)
Financial statements attached if Medium or Large tier
Reviewer / auditor report attached if applicable

ATO Tax concessions to confirm every year

NFPs get their concessions only because the ATO endorses them — and endorsements need maintaining.

Tax Concession Charity (TCC) endorsement reviewed
Income Tax Exempt Charity (ITEC) status confirmed
GST concessions reviewed (gift / non-commercial supply rules)
PBI / HPC status confirmed (if applicable)
DGR endorsement reviewed & receipt format compliant
FBT rebate or PBI/HPC cap status confirmed
Refund of Franking Credits application lodged (for entities that hold shares)
Self-review (NFPs not registered with ACNC) lodged via NFP Self-Review Return

FBT Fringe Benefits Tax & salary packaging

The biggest staff retention lever available to PBIs and HPCs — worth getting right.

FBT year reconciled (1 April – 31 March)
Concessional cap (PBI/HPC: $15,900 grossed-up) tested per employee
Meal & entertainment cap ($5,000 grossed-up) tested per employee
Salary packaging provider statements reconciled
FBT return lodged by 21 May (or NIL declaration)
Reportable Fringe Benefits Amount captured on STP finalisation

PAYROLL STP, super & workers comp

NFP rules align with the rest of the workforce, but the FBT-cap reporting layer differs.

STP Phase 2 enabled & mapped correctly
All super contributions cleared by 28 June (last quarter cleared, not just paid)
STP finalisation lodged by 14 July
Workers compensation annual declaration submitted (iCare NSW / WorkCover / WorkSafe equivalents)
State payroll tax annual reconciliation (if over threshold)
Long service leave levy paid (where applicable)

STATE Incorporated association / company returns

Depending on entity type, you also have a regulator that's not the ACNC.

Incorporated assoc. annual return lodged (NSW Fair Trading / CAV / OFT / WA ConsumerProtection / SA CBS)
ASIC annual review fulfilled (if company limited by guarantee)
Director ID confirmed for all directors
Public company AGM held & minutes filed
ORIC reporting completed (if Indigenous corporation)
Co-operative annual return lodged (if Co-op)

GOVERNANCE Board-level checks before lodgement

The board owns these even if the treasurer drives them. Don't skip.

Reserves policy reviewed by board & documented
Conflict of interest declarations refreshed annually
Related party transactions reviewed & disclosed
Constitution still fit for purpose (vs ACNC governance standards)
Board-approved budget vs actual reviewed
Risk register reviewed & updated
Insurance cover (D&O, public liability, professional indemnity) confirmed in force
Whistleblower & safeguarding policies current

GRANTS Funder acquittals & reporting

Different funders, different deadlines. Track them as a single pipeline.

Active grants register up to date
Each grant's reporting period & due date diarised
Income recognition reviewed (received vs earned)
Restricted funds tracked separately in the GL
Unspent grant balances identified & carried forward correctly
Acquittal templates prepared per funder format
Audited / reviewed financials attached where required

Want us to run this checklist with you?

15 minutes on the phone. We'll work out where you are, what's overdue and what we can take off the board's plate this year.

📞 0431 516 783

General information only. This checklist is general in nature and does not constitute personal tax, financial or legal advice. Every NFP's situation is different — speak to a registered tax agent before acting on anything here. Not-For-Profit Accountant is a service of Ace Biz (ABN 89 168 839 076), a Registered Tax Agent in Norwest NSW. Liability limited by a scheme approved under Professional Standards Legislation.